MINUTES OF THE METRO COMMITTEE FOR CITIZEN INVOLVEMENT
REGULAR COMMITTEE
Wednesday, April 7, 2004
Room 270
Members Present: Elizabeth Tucker (Chair), Norm Andreen, Kathy Henton, Jim Kimball, Moji Momeni, Darren Pennington, Chris Roth, Ed Ruttledge, Scott Seibert, Don Warner, Skip White
Members Absent: Kate Schiele, Dick Jones, Dresden Skees Gregory
Also Present: David Bikman, JC Kizak, Steve Schmunk, potential committee members, Kate Marx, Director, Public Affairs and Government Relations, Gina Whitehill-Baziuk, Kristin Hull, Ted Leybold, Transportation staff, Cheryl Grant, MCCI staff
Call to Order/Introductions & Welcome
Appointment of Timekeeper
Chair Tucker called the meeting to order at 6:00 p.m. Ms. Kizak and Messrs. Bikman and Schmunk introduced themselves.
Approval of Agenda
The agenda was approved as presented.
Approval of the March 17, 2004 minutes
Motion: Norm Andreen moved, with a second from Don Warner, to approve the March 17, 2004 minutes as presented.
Vote: The vote was 7 aye/0 nay/ 3 abstain. The motion passed. Darren
Pennington, Christine Roth and Moji Momeni abstained. Jim Kimball
was absent from the vote.
Chair Report
Chair Tucker thanked Mr. Andreen for taking the last meeting in her absence. She reported that Kathy Everett has resigned from the committee and noted that Lori Waldo would like to come back to her position in a few months if it is available. There was no report to council for March.
Draft MTIP ’06-’09 PIP
Gina Whitehill-Baziuk explained the Metropolitan Transportation Improvement Plan (MTIP) and the State Transportation Improvement Plan (STIP) process, which is starting 2006—09 work now. She distributed the 2000 Regional Transportation Plan Amendments public review draft, the Transportation Planning Public Involvement Policy Executive Summary, and a draft Transportation Priorities 2006-09 calendar of activities for 2004 (copies included in the permanent record of this meeting). Ms. Whitehill-Baziuk commented that this was the first airing of this plan and that the outreach budget is not large. She reviewed the timeline.
Norm Andreen asked whether this money could be used to fix traffic pattern problems in areas outside the reach of local jurisdictions caused by building a transit center in a local area. Ted Leybold, Planning Department, said those effects are studied and sometimes mitigated, which is paid for as part of an overall project.
Kristin Hull, Planning Department, talked about public involvement procedures and the completion of the recent comment period. She distributed a local public involvement checklist for committee review. After lengthy discussion, the committee concluded that they should keep it as is this year and re-evaluate it in a few months to decide if changes were needed.
Revised Transportation Planning PIP
Ms. Hull reviewed the two comments received regarding the revised transportation planning public involvement plan (PIP). She noted both people would receive a reply to their questions, including a copy of the revised policy, and added that commonly, on projects where they received a lot of comments, they may just send guidance about how to find the information they are looking for. She continued that the PIP would go forward, with amendments, for adoption by the Metro Council according to the schedule shown on the back of the revised PIP.
Scott Seibert commented that he was very happy to see that the language of the PIP had been geared toward a 6th grade level, as he had been suggesting for quite some time.
Motion: Scott Seibert moved, with a second from Don Warner, to recognize the hard work
staff has done to improve the process and to endorse the revision for forwarding to the
Metro Council.
Vote: The vote was 11 aye/0 nay/0 abstain and the motion passed unanimously.
Report on Goal 5 and UGB outreach and next steps
Ms. Hull briefed the committee on the Highway 217 web survey. The survey, which was posted for two months, received a total of 1500 responses from 51 ZIP codes. Some hard copies of the survey were mailed to those requesting them. The commented on the easy-to-use web-based tool called Survey Monkey (www.surveymonkey.com) that was used for the survey.
Ms. Whitehill-Baziuk reported that Goal 5 outreach has been completed and staff is working on compiling the results of those efforts. Regarding fish and wildlife habitat protection, about 800 people participated in keypad, on-line or paper questionnaires from the Goal 5 open houses. The comment report will be about 400 pages and will contain an executive summary. People are overwhelmingly in favor of some level of protection for the highest rated habitat areas. She said the next step will be for the Metro Council to narrow the regulatory options and define the non-regulatory tools they want staff to investigate further. The final step will be development of the program. The Chief Operating Officer will give his recommendation to the Metro Council next Thursday. That Council meeting will also include a first reading of the Title 4 legislation, the COO’s industrial lands recommendation and a public hearing on the budget.
Ms. Whitehill-Baziuk continued that the industrial lands open houses had been very well attended. Wilsonville had the largest attendance, with 650 attendees. There were around 1,300 people total at all of the meetings. She said the Chief Operating Officer’s recommendation would come down at the next council meeting to help narrow 25,000 acres down to 2,500 or less. She said they had just started placing the advertising for those hearings which would happen at the same time as the industrial lands hearings again, between now and May 20. The Metro Policy Advisory Committee and the Metro Technical Advisory Committee will also make recommendations to the Council.
Upcoming hearings
See the list of upcoming Goal 5 and industrial lands hearing dates, which was distributed to the committee and which is included with the permanent record of this meeting.
CCI/CPO summit discussion
Chair Tucker clarified that this project was a direct suggestion from the Council to fine a way to get neighborhoods together and share information about how and what the Council wants feedback on from the different neighborhood groups and to hear about what neighborhoods thought about how to reach other areas out of Metro’s current jurisdiction.
Mr. Andreen reported that a committee had been formed to work with staff to identify groups that should be involved in the process. He hoped to get started immediately and come back to the full committee with a plan. The subcommittee includes Mr. Andreen, Moji Momeni and Chair Tucker. There was committee discussion and suggestions on moving the plan forward.
Assigned tasks
Chair Tucker said this item, discussion of the workload of the committee and the members, would be on the agenda for the retreat April 21.
Public comment/
Roundtable
None.
Adjourn
There being no further business before the committee, Chair Tucker adjourned the meeting at 7:50 p.m.
Respectfully submitted,
Cheryl Grant
Office of Citizen Involvement