MCCI Committee for Citizen Involvement Regular Committee

Call to Order & Approval of Agenda.

Members Present:  Ted Kyle (Chair), Norm Andreen, Kay Durtschi, Dennis Ganoe, Kathy Henton, Dick Jones, Leeanne MacColl, Bill Merchant, Keith Parker, Jerry Penk, Darren Pennington, Bob Pung, Helen Richardson, Pat Russell, Scott Seibert, Ray Sherwood, Meyer Siegel, Shannon Turk and Aleta Woodruff.

Others Present:  Chris Billington, Councilor Burkholder, John Donovan, Councilor McLain, Camrynne Six and Cary Stacey.

Members Absent:  Joe Annett and Gil Cobb.

Chair Kyle opened the meeting at 7:01 p.m.

Introductions.

Chair Kyle asked members to introduce themselves for the good of the group.

Ms. Woodruff requested that the updated membership list be sorted by district. Ms. Durtschi requested that the MCCI packet sections be separated by colored paper.

Mr. Ganoe volunteered to be timekeeper.

Approval of Agenda.

Mr. Ganoe asked that Subcommittee Reports be added to the agenda. Chair Kyle added the item after the Election of Other Officers.

Approval of Minutes.

Ms. Durtschi requested that the April 18 minutes be approved as corrected. Ms. Woodruff asked that page 3, paragraph 3 be clarified as requested in the May 16 meeting. Chair Kyle asked if the minutes should be clarified and brought back to the July 18 meeting for approval.

Ms. Woodruff asked if, as per the April 18 minutes, page 3, last paragraph, a letter had been drafted to MERC. Chair Kyle said it had not and added it to his work list. Mr. Pennington asked that MERC be given the opportunity to explain their citizen involvement. Ms. Woodruff agreed that the letter not be a reprimand.

Chair Kyle asked for a motion to approve the May 16 minutes. Ms. Woodruff noted that the Oregon Zoo was not listed as the location in the minutes.

Mr. Jones requested that he be listed as “Dick” and not “Richard” in the future. Ms. Woodruff asked when details from Lupine Hudson of the Parks Department would be presented to the MCCI. Ms. Billington said she had spoken with Ms. Hudson the previous day and that Ms. Hudson was planning on coming to the next MCCI meeting in August if the MCCI retreat was still taking place in July. Ms. Woodruff expressed her concern with the MCCI staffing. Chair Kyle said he hoped to address that issue later in the meeting, if time remained. Ms. Woodruff also asked if a thank you note had been written to Tony Vecchio and Mike Keele at the Zoo for their hospitality. Chair Kyle said that had not yet been done. Mr. Andreen noted that Beavercreek is one word, not two, as listed in the minutes.

Public Comment.

No members of the public were present.

Election of President.

The standing nomination for Chair was Chair Kyle.

Votes were collected by the Election Committee.

Council Liaison Report.

Councilor Burkholder introduced Councilor McLain. Councilor McLain extended her thanks to retiring members. She said she would recommend to the Presiding Officer that the MCCI principles be posted in the Council Chambers.

Councilor Burkholder, addressing the 2040 reengagement, asked for comments on the web-based survey. Those who had taken the survey agreed it took about five minutes. Neither Mr. Ganoe nor Mr. Sherwood had received an indication that their information was received. Mr. Donovan said he would follow up on this. Councilor Burkholder spoke to Monday night’s public hearing on MTIP. He noted that the public should have an opportunity to comment at the local and regional level. This allowed for enhanced public involvement. There would be a full set of hearings in September on the final projects. He spoke to transition, staff support and the backlog of work.

Mr. Sherwood asked about budget issues.

Ms. Woodruff said that MCCI was supposed to have 1 FTE allotted for staff.

Mr. Russell said he left two messages on the MCCI line without a return call and would like to see that resolved.

Mr. Pung asked who had formulated the survey questions and said he would like to see MCCI contribute to questions regarding citizen involvement.

Auditor Liaison Report.

Postponed to continue election.

Election of Other Officers.

Mr. Jones announced that Chair Kyle had been reelected as Chair with 16 votes and 1 abstention.

The standing nomination for Vice Chair was Mr. Ganoe. Mr. Pennington nominated Mr. Sherwood.

Votes were collected by the Election Committee.

Auditor Liaison Report.

Ms. Six extended her thanks to retiring members. She announced that the National Association of Local Government Auditors (NALGA) presented Metro’s report on the Contract Framework with the Knighton award, which was the highest award for a local government audit in the United States and Canada. NALGA also presented the Special Project Award, which recognized the best and most innovative non-audit report created by an audit shop, for Metro’s report on Oregon Zoo Service Efforts and Accomplishments. Chair Kyle added that the Metro Auditor Office recently subjected itself to an audit, performed by NALGA, and that the Metro Auditor Office passed with flying colors.

Sub-Committee Reports.

Mr. Pennington reported that the Parks liaison had not attended a subcommittee meeting since March. The subcommittee was still working on Trolley Acquisition and Blue Lake Regional Park Feasibility Study. He needed more people on the subcommittee.

Election of Other Officers (continued).

Mr. Ganoe was announced as Vice Chair.

Mr. Pennington suggested that sub-committee members be established before the Steering Committee election to avoid time commitment concerns.

Nominations to the Steering Committee were as follows: Mr. Andreen, Mr. Cobb and Mr. Sherwood.

Votes were collected by the Election Committee.

The Nomination Committee needed two members. Chair Kyle suggested the decision be made during the next MCCI meeting.

New Business

Approval of the MCCI Policies and Procedures.

Ms. Durtschi said the Policies and Procedures still needed work and that the Nomination Committee issue needed to be clarified before they were approved. Ms. Woodruff agreed. Mr. Pung suggested forming a Policy Committee. Mr. Pennington said that if the Policies and Procedures were passed they could always be amended later.

No vote was taken. Kay Durtschi called for the question. Chair Kyle asked for all those in favor of proceeding with the vote. The vote was 17/1 in favor, with Mr. Pung opposed.

Workshop Proposal.

Chair Kyle referred to the outline of last year’s retreat. The Steering Committee wanted a workshop and was looking at a Saturday in August. Any suggestions were to be directed to Chair Kyle after the meeting.

Sub-Committee Reports (continued).

Mr. Pennington reported that the REM subcommittee looked at updates on four PIP’s. Next month they would be due to receive REM’s list of activities and would look at citizen involvement in relation to those. Mr. Jones reported that the Transportation Subcommittee would discuss issues, budget, and public involvement ideas. Ms. Durtschi reported that the Growth Management Subcommittee discussed functional criteria for Goal 5 and would continue to do so. Performance measures were presented, which might include another survey of elected official with the probability of citizen involvement. Chair Kyle reported a productive meeting with Councilors Bragdon and Burkholder regarding MCCI staff support.

Ms. Billington announced that agendas were posted on the Metro website on Mondays of the meeting week.

Reapportionment.

Chair Kyle asked for feedback from retiring members. Ms. Woodruff and Mr. Penk expressed concerns regarding reapportionment and the citizen involvement process.

Ted announced that this item deserved a full discussion to look at lessons learned, and proposed that it be an agenda item for the next meeting.

Member Round Table.

None.

MCCI Staff Report.

None.

Recognition of Retirement.

Chair Kyle announced that Mr. Merchant had served as an MCCI member for over 8 years, Mr. Penk for 7 ½ years and Ms. Woodruff for 6 ½ years. In combination, the retiring members had contributed over 22 years of service to MCCI.

Adjourn.

Chair Kyle adjourned the meeting at 8:45 p.m.

Prepared by,

Cary Stacey

Council Assistant