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RECORDS & INFORMATION MANAGEMENT (RIM) PROGRAM

RECORDS LIST

 

 

RECORDS FORMAT:  Hard Copy __X___    Electronic _____    Other Media: ______________________________

 

PURPOSE:    Records for Storage __X___ Records for Destruction _____

 

 

 

DEPARTMENT: Parks and Nature      PROGRAM: Conservation and Science    PREPARED BY: Alicia Butler

 

RECORD SERIES TITLE: Metro Archives and Special Collections

 

RECORD SERIES NO: 05.02.04

 

MINIMUM RETENTION: Permanent

 

DATE RANGE/FROM: 01/01/1913

 

DATE RANGE/TO: 12/02/2004

 

 

 

METRO BOX NO: PN000041

 

ACCESS, INC. BOX NO: OREG343902

 

BOX TITLE: Smith and Bybee Wetlands Natural Area Special Collection – Smith and Bybee Misc.; and Smith and Bybee Turtles

 

Complete the following section or attach an existing electronic list:

 

Folder No.

Description:

Comments:

1

Smith and Bybee Misc. – Documents
Document(s) include:
Pioneer Writes Own Obituary (Marena Ann Michael, 1913)
Ted Smith (undated)
Smith and Bybee Lakes Memories (Terri Smith-Weller, December 30, 2006)

2

Smith and Bybee Misc. – Mixed Media - Photograph
Photo(s) include:
Earthen Dam (Pre-WCS) - 1990s (undated)

3

Smith and Bybee Misc. – Meeting Records, Documents, Correspondence
Document(s) include:
• Correspondence: A memorandum from Metro Planning and Development to the U.S. Army Corps of Engineers regarding the procurement of aerial photographs (August 5, 1991)
• Meeting Records: Demo Meeting w/ Jack Smith Notes (August 12, 1991)
• Document: Photograph in OHS Files (undated)

4

Smith and Bybee Misc. – Correspondence
Document(s) include: Faxes, memorandums, and letters exchanged between Columbia Analytical Services and Metro regarding a fish analysis survey (June 11, 1992 to July 22, 1992)

5

Smith and Bybee Misc. – Documents
Document(s) include:
Fish Specimens from Smith/Bybee Lakes from which Tissue was Analyzed (July 1, 1992)
Analytical Report (Columbia Analytical Services, July 22, 1992)
Tissue Analysis of Fish from Smith and Bybee Lakes (Smith & Bybee Wetlands Natural Area Management Committee and Columba Analytical Services, September 1, 1992)

Tissues from several warmwater fish species caught in USFWS survey were evaluated for heavy metals and pesticides. Pesticides undetected except DDE; cadmium, lead and mercury detected. All at levels that did not warrant a fish advisory or closure.

6

Smith and Bybee Misc. – Mixed Media - Photographs
Photo(s) include:
• Aerial photographs of Smith and Bybee and the nearby vicinity (1936 to 1995) Note to file: contains negatives

 

7

Smith and Bybee Misc. – Mixed Media - Photographs
Photo(s) include:
• Photos of Leadbetter Peninsula (1996) Note to file: contains negatives

8

Smith and Bybee Misc. – Mixed Media - Photographs
Photo(s) include:
• Photos of damages sustained by Smith Blind as a result of flooding (1996)

9

Smith and Bybee Misc. – Publications
Document(s) include:
Environmental Health and Safety Risks (Metro Regional Environmental Management Department, March 1996)
Columbia Slough Fish May Be Hazardous To Your Health (Oregon Health Division, May 1998)

Metro publication about fish at Smith-Bybee and eating them; joint Multnomah County and State of Oregon health pamphlet about contaminated fish in the slough

10

Smith and Bybee Misc. – Mixed Media - Photographs
Photo(s) include:
• Photos of Smith and Bybee Lakes Work Day and blackberry removal (1997) Note to file: contains negatives

11

Smith and Bybee Misc. – Booklet, Document
Document(s) include:
• Booklet: Common Plants and Animals of Smith and Bybee Lakes Wildlife Area (Corps Restoring the Urban Environment and Metro Regional Parks and Greenspaces Department, 1997)
• Document: Official Kick-Off of Smith and Bybee Lakes Wildlife Area Guidebook and Acknowledgement of the CRUE Students’ Outstanding Work Program (November 25. 1997)

12

Smith and Bybee Misc. – Correspondence
Document(s) include: Letters exchanged between the Oregon Department of Health and Metro regarding fish contaminants and the publication of an advisory brochure (April 21, 1998 to September 3, 1998)

13

Smith and Bybee Misc. – Mixed Media - Photographs
Photo(s) include:
• Photos of a paddling trip with Troy Clark (November 1998) Note to file: contains negatives

 

14

Smith and Bybee Misc. – Brochure - Wildlife Checklist Smith and Bybee Lakes Wildlife Area (Metro Regional Services, 1999)

 

15

Smith and Bybee Misc. – Brochure - Living with Wildlife (Metro, 1999)

 

16

Smith and Bybee Misc. – Mixed Media - Photographs
Photo(s) include:
• Photos of turtles, paddlers, and the Smith and Bybee Wetlands (July 1999) Note to file: contains negatives

 

17

Smith and Bybee Misc. – Mixed Media - Photographs
Photo(s) include:
• Photos of the Smith and Bybee Wetlands (July 1999) Note to file: contains negatives, some without corresponding photos

 

18

Smith and Bybee Misc. – Brochure, Documents, Map
• Brochure: Pesticides Investigations and Enforcement (Oregon Department of Agriculture, July 1999)
• Document: Inspection of Oregon Pesticide Application Records (Oregon Department of Agriculture, January 12, 2000)
• Map: Work Areas for Habitat Restoration (Metro Regional Parks and Greenspaces Department, March 2000)
• Document: Pesticide Application Records (C&R Reforestation, March 28, 2000 to March 30, 2000)

19

Smith and Bybee Misc. – Mixed Media - Photographs
Photo(s) include:
• Photos of snow at the Smith and Bybee Lakes Wildlife Area (November 1999) Note to file: contains negatives

20

Smith and Bybee Misc. – Document - Smith and Bybee Lakes Wildlife Area Educational Programs (James Davis, 2000 to 2011)

21

Smith and Bybee Misc. – Correspondence
Document(s) include: Letters exchanged between the Metro Council, the St. Johns Neighborhood Association, Mayor Vera Katz, Commissioner Dan Saltzman, the City of Portland Bureau of Environmental Services, and the Metro Regional Parks and Greenspaces Department, regarding herbicide use at Smith and Bybee (March 22, 2000 to May 4, 2000)

22

Smith and Bybee Misc. – Mixed Media - Slides
Slide(s) include: Images of the Smith and Bybee Lakes, the Columbia Slough, vegetation and wildlife, the water control structure and old dam, events (such as spot sprays, burn days, floods, etc.) (March 28, 2000 to January 1, 2002)

PII: Three slides dated 6/14/2000 that contain images of a crew tearing down the old cabin are notated “Do not publish”

23

Smith and Bybee Misc. – Report - ODA NUF #003279 (Oregon Department of Agriculture, June 19, 2000)
• Correspondence: A letter from the Oregon Department of Agriculture to Metro regarding investigation report #003279 (July 6, 2000)

24

Smith and Bybee Misc. – Correspondence
Document(s) include: A letter from the Oregon Department of Agriculture to Metro regarding investigation report #003279 (July 19, 2000)
• Photographs: Photos associated with investigation report #003279 (C&R Reforestation, May 1, 2000)

25

Smith and Bybee Misc. – Brochure - Smith and Bybee Lakes Wildlife Area: A Jewel in the City (Metro Regional Parks and Greenspaces Department, 2001)

26

Smith and Bybee Misc. – Mixed Media - Photographs
Photo(s) include:
• Photos of a squatter’s cabin found at Smith Lake (2001)

27

Smith and Bybee Misc. – Correspondence
Document(s) include: Letters from Hahn and Associates, Inc. to Metro regarding Phase I Environmental Site Assessment for the Metro/Rivergate property exchange (March 13, 2001 to September 11, 2001)
• Document: Phase I Environmental Site Assessment Client-Furnished Information (Elaine Stewart, August 28, 2001)
• Document: Guidelines for Phase I Environmental Site Assessment (Hahn and Associates, Inc., October 2000)
• Document: Environmental Site Assessment References (Hahn and Associates, Inc., January 2001)

28

Smith and Bybee Misc. – Document – Summary of Current Work and Issues at Smith and Bybee Lakes (Elaine Stewart, September 28, 2001)

PII: Contains phone numbers for retired personnel

29

Smith and Bybee Misc. – Rivergate Property Exchange
Document(s) include:
• Correspondence: A letter from the Port of Portland to the Metro Regional Parks and Greenspaces Department regarding the Metro/Rivergate property exchange (August 5, 2002)
• Document: Outline of Proposed Terms for an Exchange of Properties Between Metro and the Port of Portland (Port of Portland, Metro, undated)
• Map: Metro Partition Plat (Port of Portland, December 2001)
• Map: Exhibit B Metro Property (undated)
• Document: A Phase II Environmental Site Assessment (Hahn and Associates, Inc., October 18, 2001)
• Map: Exhibit D Expo Site Analysis Land Swap with Metro (unknown author, undated)

30

Smith and Bybee Misc. – Mixed Media - Photographs
Photo(s) include:
• Photos developed from a roll of film found in a squatter’s cabin at Smith Lake (undated)

31

Smith and Bybee Misc. – Brochure - Field Trips for Groups (Metro Regional Parks and Greenspaces Department, 2002)

32

Smith and Bybee Misc. – Brochure - Field Trips for Schools (Metro Regional Parks and Greenspaces Department, 2002)

33

Smith and Bybee Misc. – Map - Wild on the Willamette: Exploring the Lower Willamette River (Portland Audubon Society, 2003)

34

Smith and Bybee Misc. – Document - Outline of Proposed Terms for an Exchange of Properties Between Metro and the Port of Portland (Port of Portland, Metro, February 24, 2003)

35

Smith and Bybee Misc. – Document - Easement Agreement (Port of Portland, Metro, November 19, 2003 to December 2, 2003)

36

Smith and Bybee Misc. – Document - Intergovernmental Exchange Agreement (Port of Portland, Metro, November 19, 2003 to December 10, 2003)

37

Smith and Bybee Misc. – Document - First Supplemental Title Report (Chicago Title Insurance Company December 10, 2003)

38

Smith and Bybee Misc. – Document - Bargain and Sale Deed with Restrictive Covenants (Port of Portland, Metro, December 10, 2003 to December 22, 2003)

39

Smith and Bybee Misc. – Document – Budget Items Related to Smith-Bybee (Metro, December 2, 2004)

Elaine Stewart prepared for Jim Morgan as he scoped work and assignments for newly created team.

40

Smith and Bybee Misc. – Map - Metro Regional Parks and Greenspaces Smith and Bybee Lakes Wildlife Area (Metro Regional Parks and Greenspaces Department, undated)

41

Smith and Bybee Misc. – Brochure - Columbia Slough: A Paddler’s Access Guide (City of Portland Bureau of Environmental Services, undated)

42

Smith and Bybee Misc. – Map - Metro Boat Ramp Parking Exhibit Plat Exhibit B (Port of Portland, undated)

43

Smith and Bybee Turtles – Documents, Maps
Document(s) include:
• Document: SBLWA –Turtle Survey and Monitoring Project (1999)
• Document: SBLWA –Visual/Basking Turtle Survey Form (undated)
• Document: SBLWA – Western Painted Turtle Survey and Monitoring Project Trapping Survey Form (1999)
• Document: SBLNA May 1999 W. Painted Turtle Survey Summary (May 1999)
• Map: NERI Prototype (Metro Regional Land Information System, October 20, 1998)
• Map: Smith & Bybee Lakes Turtle Monitoring Study Subarea 4 (Metro Regional Land Information System, January 6, 1999)

44

Smith and Bybee Turtles – Documents
Document(s) include:
SBLWA – Turtle Trapping Form (2001)
Smith and Bybee Lakes Turtle Surveys (2001)
Smith and Bybee Lakes Turtle Nest Survey Turtle Nest Characterization Form (2001)